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  • Writer's pictureRyan Miyaki

Evolving Project Management Tools and Processes


In this read, we'll talk about why picking the right tools and introducing new ones to your team matters in project management.


As a project manager, being open to new tools that can help your project is vital. Projects change a lot over time, and dealing with change is key. But if you bring in a tool your team doesn't know, especially during a project, they might resist. People handle change differently, especially when it affects their routine and work style. In simple words: Change can be hard.


Before you bring a new tool to your team, make sure it'll actually help the project. Also, make sure your team gets why this change is good. Showing your team and the people involved that you know the tool and checked it out will build trust, especially if it's replacing an old tool. Taking time to introduce the new tool to your team also shows you care about the team, not just the project.


Here are some things to think about and tips for introducing new tools:

  • Talk about the tool early and regularly if possible. Let your team know about the change way beforehand. This helps them get ready for the new tool.

  • Get feedback from important stakeholders. They might catch things you missed. You can ask what features they like or need most. This lets them share their thoughts and you can use it for the next steps.

  • Let key stakeholders try the tool as you get closer to picking it. This makes them more likely to like it. Make sure the tool works well and is actually helpful for the project. Before you roll it out, ask some team members to test it. This lets them get used to it or tell you their concerns before it's official. This also shows who knows the tool well and can help others later.

  • Make sure the tool works perfectly before the team starts using it. If there are any issues, don't introduce it yet. The tool needs to work for everyone. If it doesn't, your team might not like it. This affects how well they use it. So, start with the best version of the tool!

If needed, train your team on the tool before they have to use it. Everyone's different when it comes to using tools. Your job as a project manager is to make sure everyone's comfortable. Training also makes a good first impression. That leads to better work and faster, successful use of the tool.

Remember, a bit of resistance is normal, but good project managers plan to handle it as best as they can.


Pro Tip: If you're getting rid of an old tool, plan a bit of time to switch to the new one. Let both tools be used for a while. You'll eventually stop using the old one, but giving your team time to get used to the new tool is smart. Be ready for work to slow down a bit as your team learns the new tool.


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